- 1). Visit the county office that handles deeds. To locate the office, look in the phone book under county offices and find the listing for the Registrar/Recorder of Deeds or County Clerk.
- 2). Provide the Registrar/Recorder of Deeds or County Clerk with the address, legal description of the property or the Property Identification Number (PIN). Each county indexes and stores deeds differently. Some are indexed by legal description or PIN and others in books by grantor and grantee. Using the property information, the clerk can conduct a search. Processing time varies based on how the records are stored. More current records may be searchable on computers. Older documents may be stored on microfilm or in deed books.
- 3). Order a copy of the deed. Indicate if the deed needs to be certified or if it is just for personal reference or research. An additional fee is added for certified copies. Fees may begin at 50 cents a page in some counties and go up to $10 or more for the first page of a document, as of 2011. Each additional page may range from 50 cents to $1 or more.
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